Stop Managing Voucher Students in Spreadsheets.
VoucherManagement gives your school a single platform to track ESA and voucher students, reconcile payments, and stay compliant — without logging into five different state portals.
Sound familiar?
Every week, thousands of school administrators juggle voucher management the hard way.
The old way
- Logging into ClassWallet, Odyssey, and state portals separately
- Copy-pasting payment data into Excel spreadsheets
- Chasing families for missing documents via email
- Manually reconciling payments against billing - for every student
- Guessing when the next disbursement will arrive
- Scrambling to pull compliance reports before deadlines
The new way
- One dashboard for every program and every student
- Payments automatically matched and reconciliation flagged
- Document checklists with automated family reminders
- Real-time expected vs. received reconciliation
- Payment schedule forecasts based on disbursement calendars
- Compliance reports generated in one click
Built for the way schools actually work
Six purpose-built modules that cover every step of voucher administration, from enrollment to compliance.
Student & Family Dashboard
A unified roster for all voucher-funded students across every program. See enrollment status, eligibility, and document completion at a glance.
Payment Tracking & Reconciliation
Track expected vs. received payments with automatic discrepancy flagging. Know exactly what's overdue, pending, or confirmed - for every student, every program.
Multi-Program, Multi-State Support
Configure Arizona ESA, Florida FTC, Utah Fits All, Texas TEFA, and other programs in one place. Each program's rules, deadlines, and funding schedules handled automatically.
Document Management
Track required documents per student with approval workflows. Automated reminders to families when documents are missing, expiring, or need renewal.
Parent Communication & Self-Service
Reduce inbound calls with a parent portal that shows voucher status, document requirements, and funding timelines - without exposing sensitive financial data.
Compliance & Reporting
Generate state-mandated reports, audit trails, and board-ready summaries in one click. Stay ahead of deadlines with automated compliance checklists.
Up and running in under 30 minutes
No lengthy implementation. No IT department required.
Set up your school profile
Enter your school details and select the voucher programs you participate in. Takes about 10 minutes. We've pre-configured the rules for every major state program.
Import your voucher students
Upload a CSV from your existing system or add students manually. Link each student to their program and funding amount.
Track, reconcile, and report
Your dashboard is live. Monitor payment status, chase missing documents, and generate compliance reports whenever you need them.
Need help getting started? We offer free white-glove onboarding for all new schools.
Request a DemoThe only platform built for the school side
Other tools serve parents or general billing. We're purpose-built for your business office.
| Feature | ClassWallet / Odyssey | FACTS / TADS | VoucherManagement |
|---|---|---|---|
| Designed for school administrators | Partial | ||
| Multi-program dashboard (AZ, FL, TX…) | |||
| Payment reconciliation with discrepancy flagging | |||
| Document tracking with automated reminders | Partial | ||
| Voucher-specific compliance reporting | |||
| Payment forecast / cash flow visibility | |||
| Built-in parent communication tools | |||
| Works with FACTS, TADS, Blackbaud | N/A | Coming Q3 2026 |
Competitor feature assessment based on publicly available documentation as of 2026. Contact us for a detailed comparison.
Straightforward plans for every school
No per-transaction fees. No surprise charges. Cancel anytime.
Starter
Best for up to 500 students
- Up to 50 voucher-funded students
- Payment tracking & reconciliation
- Document management
- Basic compliance reports
- MFA support
- Priority email & chat support
Growth
Best for up to 1000 students
- Parent communication portal
- Advanced reporting & exports
- CSV import / bulk operations
- MFA support
- Priority email & chat support
Scale
Large schools & multi-campus networks
- Unlimited students
- Multi-campus support
- SSO/SAML
- MFA support
- TMS integration (FACTS, TADS — coming soon)
- Dedicated onboarding specialist
- Custom contract & invoicing
- Priority email & chat support
Built with school data security in mind
Student records are among the most sensitive data your school handles. We treat them that way.
FERPA Compliant
Student data is handled in compliance with FERPA requirements. Role-based access ensures only authorized staff can view sensitive records.
Encrypted End-to-End
All data is encrypted at rest and in transit. Secure HTTPS connections throughout, with audit logging for every sensitive operation.
Role-Based Access Control
Assign Administrator, Staff, or Read-Only roles. Business office managers control exactly who can see and edit what.
Full Audit Trail
Every change to student records, payments, and documents is logged with timestamp and user. Export audit logs for compliance reviews.
Contact us for our current security documentation and data processing agreement.
Common questions
Everything you need to know before getting started.
We can support any voucher program within the United States. Each program's funding schedules, required documents, and compliance rules can be configured to match your state's requirements. We already have pre-configured support for Arizona ESA, Florida FTC, Utah Fits All, Texas TEFA, and other major programs — contact us to discuss your specific state program.
TMS integrations with FACTS, TADS, and Blackbaud are on our roadmap for Q3 2026. In the meantime, you can import and export student data via CSV, and our reconciliation tools work independently of your existing billing system. Many schools run both in parallel during transition.
Yes. We support SSO via SAML for organizations that want centralized identity management. Contact us and we will help you configure your identity provider.
Most schools are fully set up in under 30 minutes. You'll configure your school profile, select your programs, and import your voucher-funded students. We offer free white-glove onboarding support for all new accounts.
Yes. Student data is encrypted at rest and in transit, access is controlled by role, and every data action is logged in an immutable audit trail. We handle student records in compliance with FERPA. A data processing agreement is available upon request.
Yes. You can add unlimited staff users with granular role-based permissions. School-level roles include Admin, Staff, Finance, and Read-Only. For multi-school organizations, organization-level roles allow cross-school access for finance teams, reporting staff, and auditors. Admins control all user permissions and school access.
Program configurations are maintained centrally. When a program changes — new disbursement dates, updated document requirements, rule changes — we update the configuration and notify affected schools. You don't need to manually track state program announcements.
The parent portal is optional. Parents can use it to upload documents, check their voucher status, and receive reminders — but they're not required to. Schools that prefer to handle all communication internally can use VoucherManagement entirely as a staff-facing tool.
Yes. You can request a live demo where we walk through the platform with your specific programs and use cases.
See VoucherManagement in action
Book a 30-minute live demo tailored to your school's programs. We'll show you exactly how it works for Arizona ESA, Florida FTC, Utah Fits All, Texas TEFA, or any program you're managing.
- We configure it around your specific state programs
- See real reconciliation and compliance workflows
- No sales pressure — just an honest walkthrough
Join schools across Arizona, Florida, and Texas already using VoucherManagement